January 2020
Cllrs present:
Mayor D Wickes (DW), Cllr S Baird (SB), Cllr W Bowkett (WB), Cllr J Hart (JH), Cllr W Hatchman (WH), Cllr D Kettleborough (DK), Cllr N Chantry (NC), Cllr V Parker-Hill (VP), Cllr B Allen (BA)
Absent:
None
Also present:
Clerk: S Simmons, PCSO J Richardson
President of Wainfleet RBL (1 member of the public)
Mayor opened public meeting at 18:30hrs
Anything to do with Coronation hall goes through Mick Rust on his mobile now. Has been advertised
Cllr N Chantry arrived at 18:36hrs
Member of public and PCSO J Richardson left at 18:40hrs
Mayor closed the public session and went into Council Session at 18:40hrs
Agenda
1. Apologies for Absence
To receive and accept apologies where valid reasons for absence have been given to the Town Clerk prior to the meeting.
Clerk read out resignation letter from Cllr Graves.
Action: Clerk to send a thank you letter
2. Declarations of Interest
To receive declarations of interest under the Localism Act 2011 (Members must declare any personal interest in any item on the agenda and state whether they are also prejudiced. In the case of personal interest, the member may speak and vote on the matter. In the case of prejudicial interests, the member must withdraw while the matter is discussed.)
Cllr Bowkett – Football Team
S Simmons – Agenda item 9 re: Clerk
3. Minutes from the Council Meeting on 3rd December
To approve as a correct record the notes of the Annual meeting of the Council held on 3rd December and to authorise the Chairman to sign the official minutes.
Proposed, Seconded and RESOLVED to accept minutes are correct
4. To receive brief reports from the representatives on outside bodies and the Town Clerk
Thank you letters have been sent to 2 members of the public to thank them for putting up the poppies around Town and to the Clock Winders for winding the clock
Clerk has emailed regarding planning application S/194/02106/19 to ask what temporary is but have had no response
Have emailed football team for copy of receipt to be able to pay them £200 as agreed for seed.
Discussion on committees and working groups
All other matters elsewhere in minutes
No report from Wendy Bowkett LCC and ELDC
Report from PCSO Richardson
Reports of bikes Mawson Garden area. Since they have been spoken too, there has been nothing since
Patrols with the parking enforcement officer have taken place. Ticket was issued and words of advice have been given to motorists
More patrols to be done with the dog warden
Any engagements going on locally, please let PCSO know
What 3 words APP. Please push this APP
Information given to PCSO re: Emergency planning meeting
Council discussed allotment break ins with PCSO. No one has rung it in.
5. Councillor Vacancies
To discuss promotion of vacancies for Councillors and Vice Chair and consider any co-opting applications and to recommend going into closed session to discuss and decide appointments
Keep pushing to fill
6. Finance
To receive financial reports and updates. To approve payments and receipts.
Proposed, Seconded and RESOVLED to approve finances for December 2019
To discuss and approve associated expenditure for yearly training scheme cost for 2020/21
Discussion on yearly training subscription of £150
Proposed, Seconded and RESOLVED to pay the yearly fee
Action: Clerk to ask if we can have Cllr training in Wainfleet
Action: Clerk to scan and email training dates over
Discussion on exclusive rights of burial and fee rates – agenda item for February
Action: Clerk to send fees to Councillors
To discuss and approve associated expenditure for fire proof storage for burials
Three quotes were shown to Council. Cllr Parker-Hill may be able to get it cheaper. Agenda item for February
Finance over £100 for transparency for 7th January’s meeting
Payee Detail Amount VAT Total
Staff Costs Staff Costs £1114.85 N/A £1114.85
Strawsons Christmas Tree £310.00 £62.00 £372.00
7. Precept
To discuss and approve precept amount for 2020/21
Discussion on precept. Over last few years reserves have been allowed to slip below safe levels. First step this year will try and get reserves back. There are ongoing continuing costs to maintain cemeteries and there has been unexpected work on trees due to weather and possible costs for trees for next 12 months. Following the floods, it is important to maintain the community spirit and invest in a June activity day, to bring the community together
Proposed, Seconded and RESOLVED to accept precept amount of £33,119.15
Action: Clerk to complete Precept form
Discussion on hanging baskets. To be discussed further at Marketing meeting and bring back to Council
b) Raffle – Lottery form
Raised £393.15 – will go towards Christmas decorations.
Action: Clerk to send form back
c) June 13th Community event
Discussion on ideas. Tea dance, sports day, various activities. Email Cllr Bowkett any ideas
d) Community Award
To start in school. Council to make a list of where it will go next and advertise locally
13. Emergency Planning Meeting
Update on emergency planning meeting
Meeting required to start filling form. Will be held at Croft Village Hall on 20th January time at 7pm
Action: Clerk to email invites
14. Website and emails
To discuss and agree actions and associated expenditure for website and emails
Discussion on emails, GDPR and FOI. Cllrs are happy to keep their personal emails
Discussion on website for compliance for September 2020. Cllr Allen to work with new Clerk on website
15. ELR50
To discuss and agree actions and associated expenditure for ELR50 visit to Wainfleet All Saints
Proposed, Seconded and RESOLVED to allow them to have the Market Place on agreed dates. Action: Clerk to email correspondence to ELR50 requesting that any hiring complies with rules and regulations on dates to be agreed by us in the future
16. RBL
To discuss and agree actions and associated expenditure for RBL 2020 for Wainfleet All Saints
Meeting Thursday 16th at Woolpack 7pm
Someone from the Council will meet with M Rust President of the Wainfleet Branch RBL
17. Correspondence:
To discuss correspondence received
• LALC edition 171
• Email read out by Clerk: “I would like to thank you for making the town look so festive for Christmas. and the poppies for Remembrance Day. Thank you for all your hard work for looking out for Wainfleet well done.”
• Yellow lines concerns in High Street – Cllr Bowkett looking into
• Request for disabled swing / equipment in play area from a member of the public. P&A to look into and clerk to respond that the Council are keen on making it happen but need to look into
• Queens garden party. Previous Mayor to be nominated
• Go skeg invite – emailed
• Email land drainage board and plot of land with no owner listed
• Discussion on having a book of condolence
18. Agenda Items for next meeting and to agree the next meeting date as Tuesday 4th February 2020 and for working groups to set dates for meetings
In minutes
19. Meeting Close.