April 2019
Present: Cllr. W Bowkett (WB), Cllr. D Kettleborough (DK), Mayor Cllr. A Willerton (AW), Cllr. M Knowles (MK), Cllr. T Graves (TG), Cllr. M Rust (MR), Cllr W Hatchman, Cllr. C Onyemah (CO), Cllr. D Wickes (DW), Cllr A Sinclair
Absent : Cllr. G Carrington (GC)
Also, in attendance were: S Simmons (Clerk)
Mayor AW welcomed everyone and opened the meeting at 7pm.
1. Police
JR has sent apologies
No report
2. Public Session
No attendance from public
3. Apologies for Absence
GC. Sent a letter to in to say due to personal circumstances he was resigning from Council with immediate effect.
Action: Clerk to send a Thank you letter
MR will be late. Arrived at 19:27hrs
4. To receive Declarations of Interest
None
5. Draft Minutes
Minutes from meeting on 5th March 2019
Amendments: None
Proposers: WB
Seconder: DK
Vote – agreed
February’s minutes were amended to exclude address in Ref:10
6. Clerk’s Report and Action Points from the previous minutes.
Standing orders / Code of Conduct / Financial regulations / Terms of reference for working groups Policies were emailed to Councillors on 14/03/19
Street Light on Mill Lane has been reported directly to ELDC and has been sorted
S137 have been sent out to applicants and will returned applications will be reviewed at next meeting
Clerk ‘s overtime for recent training – 16hrs approved as payment
Proposer – WB
Seconder: DW
Vote: Unanimous
Clerk contract and second job confirmation has been approved
Clerk has requested approved contractor quote for fence for field. Discussion took place and a Cllrs site visit to be arranged
Grit bin was declined in Crowsbridge as it doesn’t meet criteria
Action: Clerk to email response to WB who will look into matter
Any other items are in agenda
7. Reports from External Agencies
To receive reports from LCC and ELDC Cllr. Wendy Bowkett.
Other Councillors reports from external meetings.
WB - Site visit was done with Cllr Davies from Highways. Fire Station was looked at. Traffic concerns as Tender is not always able to get off or in the station due to parking. Considerations for Box or Zig Zag lines are going to Partnership Safety ELDC to see what the best option is
Consideration for Signage for bus stop parking and allow for parking tickets. Yellow lines at Batemans also being considered
Discussion on dog fouling: PCSO is working with the dog warden around the Carr Lane area. It was noted that at the weekend the was dog fouling in Silver Street and St Johns street.
Discussion on bus changes.
Action: Clerk to contact SELTA and make enquiries in relation to bus changes
8. Finance
To receive financial reports and updates.
IPad update. Insurance company will update once chq has been banked
Talk Talk direct debit error has been rectified
Overpayment of £25 to DW Landscapes has been rectified
To approve payments and receipts.
Proposer - DK
Seconder - DW
Vote All agreed
9. Wainfleet Charity Account
DW – Ongoing and will bring in for next meeting
WB to look into the cost of legal advice and bring back to next meeting.
Wainfleet All Saints Town Council to apply to charity commission for any information in relation to Wainfleet All Saints Charity In Need, specifically a constitution
Action: DW and WB to bring back findings to next Council meeting
10. Elections 2nd May 2019
Discussion on elections and way forward for new Council
An appointment has been made for new Chairperson / Mayor to meet with Corporate support on 15th May 12:00-13:00hrs
11. Planning
S/194/00495/19 - No objections
12. Properties, Amenities and Burial Grounds
A P&A group meeting took place on 26th March at 1pm
New Play Area:
Piece of wood may need replacing. To monitor
Action: Clerk to chase Creative play re remedial works
Playing Field
Discussion on playing field, holding events and hiring of field. Consideration for a playing field association. Football team to be asked to contact Clerk in the interim on mobile to let Council know when they are using the field until hire form comes back
Action: Clerk to email football team the hire form again
Discussion on hedge/shrubbery that has been removed. Consideration to replace with shrubbery instead of fencing. Was deliberately left over grown to prevent further anti social behaviour and criminal activity following a series of incidents about 10 years ago. Playing field is for use of all community. Signs to go up for hiring of playing field for community purposes
Proposed that Cllrs to go down and have a look with the football team and come back to council with facts for discussion.
Proposal: DW
Seconder: TG
Action: Clerk to request a meeting with football team
Old Play Area
Discussion on costs. Recent inspection: All low risk concerns. To monitor and use local contractor if work is required
Working group to visit and look at what is needed and come back to council
Northolme Cemetery
Change of plots from 1070/ 1071 to 1089/1090
Cemetery Regulations and fees updated and replaced on website. To reconsider prices in May new council
Broken War memorial. Clerk is waiting for Skillington to report back
Fact finding meeting in relation to fencing on land adjacent to Northolme Cemetery. Everything is OK. Vote: Resolved. All agreed that they are happy with work has been done
Garden of remembrance: Possible tree and shrubbery need cutting back. To monitor
Closed Churchyards
Quote from TAB for grass cutting and hedges
Action: Clerk to ask TAB clarification of what the work entails and request a site meeting with them.
Allotments:
All rents have been paid. Water has been switched on. To monitor number 17
Action: Clerk to invite plot 10 to a meeting at allotment
Grassed area. 2 picnic benches are in the parking area
Action: MK to speak to bench owners
Cemetery Trees:
To monitor
Clock Tower:
Quote to consider for uplighting – to be considered at a later stage
Market Place
Dog poo signs have been put on bins around market place
Stickers for market place signs have been done prior to quote costs and handed to CO
Would someone please get flowers from J Ward at some stage for baskets. Will put in garden for the time being
AW informed councillors of plans to commemorate the 50th anniversary of the railway line closure enforced by Dr Beeching. This will take place over a 3 month period in 2020 and will be based at Batemans visitors centre. Every weekend during the summer there will be an event. An organising group of people will liaise with Council regarding help and support for the planned events
Proposal that all working groups email Cllrs the notes prior to main meeting so Cllrs are aware of what is going on before main meetings:
Proposer DW
Seconder DK
13. Marketing & Promotions
Cinema
Informed insurance company of event / risk assessments / fire
Lanyards have arrived. Council to approve payment
Proposer – DK
Seconder – WH
Vote – all agreed
Action: Clerk to contact approved supplier for update on Banners
Market Place:
Light up show at Christmas for consideration. To be discussed with new council in May
14. Correspondence
Road closures for Wainfleet All saints – Between Wainfleet/ Haven Bank and Crows lane 07/05/19
LALC news
Spring clean event
Rural strategy
Street lighting policy
All emailed and available
Grass cutting from BSE&EEast email. Safety Code of practice is relation to grass cutting has been emailed out to P Garrill and T Blackamore. Also emailed were, M Worth and R Picker from Wainfleet St Mary.
Action: Clerk to arrange meeting with WSM at the relevant time to discuss payment
Letter was received from Magdalen school regarding a recent litter pick and bins in park – Discussion on bins and litter around town. ELDC will only take sacks. We have to empty them our self. ELDC would provide the bags.
Action: Clerk to send letter to school to thank them for all their hard work.
Action: To purchase 4 bins and with new Council set up a rota.
Action: Clerk to write to ELDC to see how often they collect at playing field.
Proposer – CO
Seconder – DW
Vote – all agreed
Latest scam is virgin emails threatening to disconnect
Fly the red Ensign – 3rd September. No flag in Wainfleet All Saints
CO - Magdalen Library – Sat 6th April
DW - 18th April at the Co-op - book sale for Lives
15. Agenda Items for Next Meeting
Annual meeting agenda. vote in new Chair / Mayor and Vice Chair. Policies. Working groups. Action: Clerk to liaise with J Ward
16. Next meeting Date(s)
7th May Annual meeting @ 7pm at Coronation Hall
14th May Town meeting @ 7pm.
Action: Clerk to check if hall is free for 14th May
Mayor AW thanked everyone for their contributions and closed the meeting at 21.20
17. Closed Session
I certify these minutes to be a true record of the meeting held on 2nd April 2019.
Mayor / Cllr
Date: 7th May 2019