July 2021
Wainfleet All Saints Town Council Meeting
Minutes of the council meeting held at 18:00 on 6th July 2021 in the town council offices.
Councillors present :
Mayor D.Wickes (DW), Cllr. W.Bowkett (WB), Cllr. D Kettleborough (DK),
Cllr. V. Parker-Hill (VPH), Cllr. J. Hart (JH), Cllr. W.Hatchman (WH)
Absent : Cllr. S.Baird (SB)
Also Present :
Clerk C. Cleary (CC), four members of the public, 2 police representatives
Mayor DW welcomed everyone and opened the public meeting at 18.00 hrs.
1. Police
To receive reports from the Police Representatives
There are ongoing issues with motorcycle misuse in the area
New posters were issued with current police information
Police will attend the market on 23rd July
Dog fouling is becoming a serious issue in the town.
2. Public session
An opportunity for the public to ask the Council questions and to bring new observations.
Two members of the organisation committee for the Bike Festival gave an update on the event. Suggested that a meeting between the organisers and local businesses would be beneficial.
Two members from the organizers of the “Rosey Nosey” 5K fun run gave an update on their event to be held on 5th December. Route is still to be finalised, but the High Street is likely to be closed for an hour on the day. A further meeting to be arranged with BID to see if further funding and assistance would be available.
Mayor DW closed public session at 18.22 and announced council going into full session.
3. Apologies for absence
To receive and approve apologies for absence.
Cllr. SB sent his apologies.
4. Declarations of interest
To receive declarations of interest under the Localism Act 2011.
Members must declare any personal interest in any item on the agenda and state whether they are also prejudiced. In the case of personal interest, the member may speak and vote on the matter. In the case of prejudicial interests, the member must withdraw while the matter is discussed.
VPH – Cemetery
WB – Football Club
5. Draft Minutes of the Council Meeting held on 1st June, 2021
To confirm the notes as a true record of the decisions made.
Draft minutes of the Annual Town Council Meeting held on 1st June 2021 had previously been circulated to councillors. Item 10 amended to read Old Churchyard, Wainfleet Bank.
PROPOSED, SECONDED and RESOLVED to accept the amended minutes as a true record of the meeting held on 1st June 2021.
6. Councillor vacancies
To consider the application from W. Hatchman to re-join the Town Council.
The council had received an application from former councillor William Hatchman to re-join the Town Council. Mayor DW welcomed the application and it was PROPOSED, SECONDED and RESOLVED to co-opt William Hatchman onto the council. Cllr, WH duly signed the Declaration of acceptance of office which was countersigned by the Proper Officer, Clerk CC.
ACTIONS : Clerk to forward declaration to ELDC. Cllr WH to complete and return the DPI form.
7. Clerks report and action points from the previous minutes
To receive the clerks report and deal with matters arising.
a. Matters Arising
Hi-vis jackets ordered, and received.
Storage at bus shelter – awaiting reply from architect.
Letters sent to allotment plots 9,10,12,17 – see allotments
Letter of thanks sent to P. Whiley
Poor footpath repairs reported – awaiting action.
Levelling work near war memorial -discussion on work. P& A meeting to review solutions.
Distribution of raffle tickets – see Marketing & Promotions
Quote for watering of tubs in market place obtained and contractor has started work.
Scouts litter pick scheduled for 6th July. School to organise litter pick of school grounds on 19th July.
Turners garden – unable to get a solution, matter referred to ELDC for enforcement.
b. To review and approve the revised Standing Orders
The Finance sub-committee reviewed the proposed revisions to the Standing Orders and recommend the changes to council.
PROPOSED, SECONDED and RESOLVED to approve the revised Standing Orders.
c. To review and approve the revised Financial Regulations
The Finance sub-committee reviewed the proposed revisions to the Financial Regulations and recommend the changes to council.
PROPOSED, SECONDED and RESOLVED to approve the revised Financial Regulations.
ACTION : Clerk to distribute copies of revised Standing Orders and Financial Regulations to all councillors.
d. Clerk issues
Clerk incurred 4.5hrs overtime in 4 week period to 18th June.
Clerk would request to take one weeks holiday for w/c 12th July.
8. Reports from External Agencies
To receive reports from LCC and ELDC Cllr. Wendy Bowkett.
Cllr. Wendy Bowkett – Julys brief:
The latest on, what’s happening in the public sector in Lincolnshire.
Manifesto pledges to keep council tax low whilst providing good services and improving infrastructure. Recognition of local concerns on potholes, fly tipping and support for vulnerable residents. Campaigning to secure additional local funding from central government.
Promotion of the Local Enterprise Partnership. Further details at www.greaterlincolnshirelep.co.uk and www.businesslincolnshire.com
Childrens services through to final of national MCA Awards. Winner announce in November.
LCC looking for experiences of the wellbeing services they provide. Survey can be found at https://www.surveymonkey.co.uk/r/5WGPKM9
LCC seeking views on people with extra needs. Please contact Cllr. WB and tim@hwlincs.co.uk.
Womens Health Strategy call for evidence has started please see https://www.gov.uk/government/consultations/womens-health-strategy-call-for-evidence
County council heritage sites are re-opening. More details at www.lincolnshire.gov.uk/history-heritage.
Work proceeding on the River Steeping. Further details on line or copies available from the council offices.
Discussion on Cllr WB reports. Problems in play area with a yellow motorcycle and broken glass bottles.
Other Councillors reports from external meetings.
Notes from the sub-committee meetings have been circulated to councillors.
Discussion on reports. Stonemason did not turn up to look at War memorial and Buttercross.
ACTION: Clerk to contact stonemason to reschedule. WH to remove falling piece of masonry from War Memorial.
9. Finance
To receive financial reports and updates.
The June financial report had previously been circulated to councillors. Discussion on June report.
PROPOSED, SECONDED and RESOLVED to approve the June Financial Report.
To approve payments and receipts.
Discussion on payments to be made. Proposed to delay payment to supplier of new gate until resolved to councils satisfaction. Proposed to approve the additional amount spent on the new office carpet.
PROPOSED, SECONDED and RESOLVED to approve all payments and receipts for June, the delay of the payment to the gate supplier and the additional amount spent on the new carpet.
ACTION : Clerk to write to supplier regarding the hinges and advise him to contact Cllr. DK to rectify the problem.
For transparency, payments made in June in excess of £100 were :
Payee Detail Amount VAT Total
Clockwinders S111 payment £365.00 £0.00 £365.00
Lindsey Marsh Drainage Board Farm drainage rates £204.78 £0.00 £204.78
Came & Co. Insurance 2021/22 £2236.61 £0.00 £2236.61
P.Whiley Grass cutting contract May £1475.00 £0.00 £1475.00
RGL Carpets New office carpet £340.00 £0.00 £340.00
Staff costs Staff costs £650.24 £0.00 £650.24
P&K Lewis Office rental June £400.00 £0.00 £400.00
10. Planning
To receive and discuss applications.
S/194/00586/21 – The Workshop – Approved 22nd June
S/194/01320/21 – Land off Matt Pits Lane – comments required before 23rd July
Council object due to increased volume of traffic – danger coming onto Mat Pitts Lane
ACTION : Clerk to lodge objection to application
11. Properties, Amenities and Burial Grounds
To discuss and agree actions and associated expenditure for Properties, Amenities and Burial Grounds and to receive reports from the associated working groups.
a. Northolme Cemetery & Closed Churchyards.
New Memorial plot 694
New Memorial plot 101
Request from Cherished Memorials for an outsize memorial.
ACTION: VPH and CC to review application
Discussion on weedkilling - to be looked at by P&A walkabout
ACTION : Clerk to order permanent dog fouling signs to be ordered.
b. Allotments.
Discussion on allotments.
Plot 9 has surrendered plot, no refund due to the work required to bring plot back to a rentable standard.
Plot 10 has shown improvement.
Plot 12 has shown improvement
Plot 17 still has a green container to be removed.
ACTION: WH to arrange collection of container.
Discussion on procedure to handover allotments in future.
Letter from plots 12/17 discussed.
ACTION : JH & WH to meet with tenants to discuss the issue raised.
Discussion on potential new tenants.
ACTION: JH to advertise available plots to current tenants to see if they are aware of anyone.
Discussion on track at side of farming allotment no. 1
ACTION: Clerk to write to tenant asking them to remove lock before they move house.
c. Market Place
Work on potholes scheduled for 22nd July
Request from sweet trader to have her van with slush machine on market place on afternoons and to use our electrical supply. Agree for trial basis of 2 months one day per week. To be monitored.
Age UK request space for their infobus on 23rd July - approved
BBC request for Covid awareness stall all of July and August - approved
NHS Lincs request for 24th September – approved
Wood carving supplier for market and ladies clothing supplier – approved
Discussion on auction. WB DW to meet and discuss rental.
Discussion on Farmers Market. Not to proceed at moment. Difficulties in finding traders who can attend on a Friday.
Discussion on Buttercross. Uplighters not working.
ACTION: Clerk to contact TRJ to estimate repair costs.
Discussion on advertising boards for market.
ACTION : Clerk to obtain quote for A boards
Discussion on market place tubs. Deferred until reply received from ELDC Welcome Back Fund.
d. Play Area and Playing Field.
Discussion on new play area development. Council preference is for second quote with additional gym equipment.
PROPOSED, SECONDED and RESOLVED to accept the quote from the second supplier.
12. Marketing and Promotions
To discuss and agree actions and associated expenditure for marketing and promotion.
Update on raffle ticket sales – progressing well.
Bikefest – See above
Rosey nosey – See above
Xmas Market – Discussion on possible Xmas market. Need to recruit external help to run the event.
RBL services –Discussion on upcoming RBL services and events.
ACTION : Clerk to contact RBL to advise that at least 2 councillors will attend the events and that the preferred choice for the Remembrance Day service should be the church this year.
13. Queens Platinum Jubilee
To discuss plans for the celebration of the Queens platinum Jubilee in 2022
Discussion on Jubilee activities.
ACTION : Clerk to contact Wainfleet St Mary and Thorpe St Peter to see if they would like to form a joint committee to organise the celebration.
Discussion on actions in case of death of a senior royal.
14. Correspondence
To discuss correspondence received
E-mail from parishioner regarding state of garden of remembrance – offering to volunteer – same person would like to be able to use council offices for craft events. Discussion on using office for craft activities. Painting lessons approved once per month, but meeting with councillors first. ACTION : Clerk to respond to contact us to arrange meeting before starting painting lessons.
e-mail from parishioner advising about Rosey Nosey day (see marketing & promotions)
E-mail from RBL regarding services (see marketing & Promotions)
E-mail from RBL regarding lamppost poppies – we have pack of 10, ACTION : Clerk to contact RBL to see who took down the previous ones.
E-mail from Cllr. Hart reporting mirror opposite Mill Lane has restricted view. E-mail discussed. ACTION: Clerk to write to Highways advising the issue and reports of near misses at this junction.
Letter from ACC Lincs regarding neighbourhood policing.
Letter from RBL advising of a Remembrance Window Display Competition.
Letter from Birches Book Corner requesting donation to provide books for a free book Treasure hunt for the children of Wainfleet. £25 donation approved. ACTION: Clerk to organise payment of donation.
Mayor DW closed the council session at 8.25 pm to discuss an item of a sensitive nature.
15. Coronation Hall discussed in closed session
16. Agenda items for next meeting
To receive items for inclusion on the next meeting’s agenda
P& A walkabout – Meet allotments on 13th July 1.30pm
Meeting with Bikefest/Rosey Nosey – 20th July 6.00pm
Next Council Meeting – August 3rd at 6.00pm.
Mayor DW thanked all for their attendance and contribution and closed the meeting at 21:00.
I certify these minutes to be a true record of the meeting held on 6th July, 2021.
Signature: Mayor: Cllr Wickes Date:
Initial : Date : 3rd August, 2021