April 2021
Wainfleet All Saints Town Council Meeting
Notes of Town Council Meeting held by video conferencing on 6th April, 2021
at 18.00 hrs.
Councillors present :
Mayor D.Wickes (DW), Cllr. W.Bowkett (WB), Cllr. S.Baird (SB), Cllr. D Kettleborough (DK),
Cllr. V. Parker-Hill (VPH), Cllr. J. Hart (JH)
Absent : PCSO Jayne Richardson (JR)
Also Present :
Clerk C. Cleary (CC), two members of the public.
Mayor DW welcomed everyone and opened the public meeting at 18.01 hrs.
1. Police
To receive report from Police representatives.
PCSO JR sent no report due to annual leave.
2. Public Session
An opportunity for the public to ask the Council questions and to bring new observations.
A member of the public raised the issue of a new waste bin being required in the passage way between Market Place and St.
Johns Street. ACTION : Clerk to contact ELDC to arrange.
The correspondence received regarding placing of a flagpole in Market Place was discussed. Prices and information to be sent to
the clerk and added as an agenda item for next meeting.
An update on the forthcoming Bike Festival was received.
Mayor DW closed the public session at 18.13 hrs and council went into full session.
3. Apologies for absence
To receive and approve apologies for absence.
None received.
4. Declarations of interest
To receive declarations of interest under the Localism Act 2011.
Members must declare any personal interest in any item on the agenda and state whether they are also prejudiced. In the case of
personal interest, the member may speak and vote on the matter. In the case of prejudicial interests, the member must withdraw
while the matter is discussed.
Cllr. VPH – item 11 cemetery
5. Draft Minutes of the Council Meeting held on 9th March, 2021
To confirm the notes as a true record of the decisions made.
Proposed, seconded and resolved to accept the draft minutes as a true record of the meeting held on 9th March 2021.
6. Reports from External Agencies
To receive reports from LCC and ELDC Cllr. Wendy Bowkett.
As Cllr WB was in purdah due to local elections, it was not possible to issue a report from county or district.
Other Councillors reports from external meetings.
None.
7. Clerks report and action points from the previous minutes
Matters arising from last meeting
E-mail sent to PCSO re : 30mph speed limit – reply circulated to councillors
Review of financial regulations – pending. Will be completed later this week.
Land adjacent to Northolme for sale – details circulated.
Plot 12 advised on shed regulations.
Plot 10 details sent to DK for meeting with tenant.
WB was to arrange meeting with bike event organisers
Key returned from Blackamores and given to Chris Firth (new contractor)
Coronation Hall – cheque for £739 received. Reply received from Coronation Hall regarding WASTC presence at
management meetings – circulated to councillors.
Lease agreement with FromAlsace agreed and signed.
Also pending from previous meetings
E-mail sent to Methodist Hall (copied to S.Harris) requesting them to be central refuge point. No reply to date.
New gate for corner of field. This was approved in January 2020 and no action has been taken.
Signs for cemetery/wheelie bin – pending
Clerk issued a report on the recent burials course he attended. Further actions are required.
ACTION : Clerk to arrange a separate meeting on burials for councillors who wish to attend. This will necessarily need to be
after current lockdown.
Clerk issues
Clerk incurred 8,5 hrs overtime in 4 week period to 26th March (burials course).
11 hrs holiday carried forward to 2021/22 entitlement
Clerks hours to be kept at 15 hrs per week subject to a review at end of June.
Clerk requested approval to purchase the current issue of Local Council Administration.
PROPOSED, SECONDED and RESOLVED to authorise the clerk to purchase a copy of Local Council Administration from
LALC.
8. Annual Parish Meeting 2021
To discuss a date and format for the annual parish meeting.
Discussion on annual parish meeting.
Due to current government restrictions on public meetings and legislation on remote council meetings it was
PROPOSED, SECONDED and RESOLVED to hold the Annual Parish Meeting by Zoom on Tuesday 4th May at 18.00 hrs, and that
the clerk should arrange purchase of the licence required to use Zoom. Furthermore, that a public meeting will be held once
restrictions are lifted and such meetings are permitted.
9. Finance
To receive financial reports and updates.
March financial report had already been circulated to councillors prior to the meeting.
Discussion on financial report items.
PROPOSED, SECONDED and RESOLVED to approve the March financial report.
Review of payments to be made and income received.
PROPOSED, SECONDED and RESOLVED to approve all payments and receipts for March.
Payments made over £100 in March for transparency:
Payee Detail Amount VAT Total
TRJ Electrics PAT testing Xmas lights £288.00 £57.60 £345.60
TRJ Electrics Xmas lights assembly £565.50 £113.10 £678.60
LALC LALC membership 2021/22 £377.08 £0.00 £377.08
LALC Annual training scheme £125.00 £25.00 £150.00
Local Pest Control First quarter mole treatment £225.00 £0.00 £225.00
TA Blackamore Last quarter grass cutting £2000.10 £400.50 £2400.60
Staff costs Staff costs to 26th February £650.24 £0.00 £650.24
To appoint the internal auditor for the 2020/21 accounts review
Discussion on AGAR process and appointment of internal auditor
PROPOSED, SECONDED and RESOLVED to appoint Nicola Smith as the internal auditor.
10. Planning
To receive and discuss applications.
S/195/02340/20 – Approval of Solar Farm
S/195/00775/19/S – S215 Case closed
S/194/00728/19 -S215
11. Properties, Amenities and Burial Grounds
To discuss and agree actions and associated expenditure for Properties, Amenities and Burial Grounds.
Northolme Cemetery & Closed Churchyards.
Memorial plot 1077
Memorial plot 104
Memorial plot 837 (pre-term baby)
Deed of Grant issued plots 836 &838
Burial plot 837 (pre-term baby)
Burial plot 808
Allotments.
Discussion on allotments. Plot 10 has tendered notice to relinquish the plot and requested a refund.
PROPOSED, SECONDED and RESOLVED to issue a refund to the tenants pro-rata from 1st April.
ACTIONS: Clerk to issue refund to tenant. JH to obtain quotation to arrange clearance of plot 10.
Discussion on cutting of verge along the allotments. At present it is responsibility of councils contractor to cut verge.
Market Place
Discussion on market re-start on 16th April. Contractor has been approached to assemble and take down the gazebos.
Proposed, Seconded and Resolved to allow 3 months free of charge use of gazebos, and then there will be a review of charges.
ACTION: Clerk to arrange banner signs advising closure of car park on market day.
Play Area and Playing Field.
Discussion on play area. Sign has been removed. ACTION: DK to repair/replace.
JH questioned fencing and gate to be installed on playing field. Gate to be installed on 26th April.
PROPOSED, SECONDED and RESOLVED to approve the installation and payment for an access gate to the playing field up to a
cost of £530.
Discussion on posts for fencing. ACTION : JH to obtain price for installing posts.
12. Marketing and Promotions
To discuss and agree actions and associated expenditure for marketing and promotion.
Discussion on organising a raffle to fund community projects in Wainfleet to runup to the date of the Bike Festival. Cost to be 50p
per ticket, prizes of £200, £50 and £25.
ACTION : Clerk to organise purchase of up to 5000 raffle tickets
13. Coronation Hall
To discuss correspondence received in relation to the vacating of Coronation Hall
Refund of £739 on rental has been received.
Discussion on appointment of representative to sit on the management committee of Coronation Hall. Cllr. DW volunteered to
become the representative of the council, supported by all other councillors.
ACTION : Clerk to advise Coronation Hall of the councillor who will be their representative.
14. New Councillors
To discuss the possibilities of recruiting and co-opting new councillors
Discussion on co-option of new councillors. No response as yet from prospective candidates.
15. Correspondence
To discuss correspondence received
Letter from M.Rust re:flagpole in Market square. Letter discussed – costing to be sent in and added as an agenda item for
next month.
Letter from Coronation Hall re : nominating councillor to sit on management committee. See item 13.
Welcome back funding from ELDC. Circulated to council for comment.
E-mail received from a parishioner with a complaint about a councillor. Clerk to reply advising the procedure to follow.
Councillor community grant scheme - £500 awarded from WB – not received as yet.
Removal of BT payphone – waiting on a date from Tom. Costs to be recovered from BT.
16. Agenda items for next meeting
Flagpole
New councillors
17. To agree next meeting date as Tuesday 4th May 2021
Mayor DW thanked all who attended and closed the meeting at 19.50 hrs
I certify these minutes to be a true record of the meeting held on 6th April, 2021.
Signature: Mayor: Cllr Wickes
Date: