Minutes from 2021

Wainfleet All Saints Town Council Meeting

Minutes of the council meeting held at 18:00 on 5th October 2021 in the town council offices.

Councillors present : 

Mayor D.Wickes (DW), Cllr. D Kettleborough (DK), Cllr. S.Baird (SB), Cllr. W.Bowkett (WB),

Cllr. J. Hart (JH), Cllr. W.Hatchman (WH)

Absent :  Cllr. V. Parker-Hill (VPH)

Also Present :

Clerk C. Cleary (CC), Yvonne Masters (YM), 3 members of the public

Mayor DW welcomed everyone and opened the public meeting at 18.00 hrs.

1. Police

To receive reports from the Police Representative

Jayne sends her apologies and the following  report :

More engagement meetings have been held with the public, in our offices, the market and the library. More are planned.

Increased patrols of play area with no further incidents reported.

Next surgery in the council offices – Thursday 28th October from 3pm to 5pm.

Surgeries to be advertised on councils Facebook pages.

2. Public session

An opportunity for the public to ask the Council questions and to bring new observations.

Parkers of Wainfleet representative asked if council had reached decision on land on Merrifield Road offered to the council. Advised by DW that the item would be discussed formally later in the meeting, but councillors had viewed the site in question and would be declining the offer.

Parishioner advised that Carr Lane had been swept this week. Council congratulated the effort made. Council advised that there was an overrun wall along Carr Lane which needed attention. Resident advised that this was an ELDC enforcement issue. There is also an issue with a drain near post office which is still awaiting repair. Cllr. WB advised that drain is on order.

Resident also raised issue on facilities for youth in the town. Council advised that they would support, but not run a youth club. YM offered to meet with resident and assist in setting up a facility.

Another resident asked when her advertising banner would be placed in Market Place. DW advised that it would be dealt with without further delay.

3. Report from Yvonne Masters – Community Connections Officer for Wainfleet

YM gave intro on her functions. To date she has been doing the following:

Working with volunteers to organise and arrange Town Tidy Up

Starting to document all the activities and businesses in the Town, from Church Service times, to shop opening hours to community activities.

Engaging with local businesses about a Business Working Group – meeting to discuss ways of helping each other and possible guest speakers.

Continuing to work with Lisa Collins re “Vital and Viable” project, pushing and advertising survey and working with the results.

Proposed to start Weekly “Community Connecting” – on Friday’s from 1100-1300, a “drop-in” for the residents to chat about events or projects I can help them with. Council approved the use of the office for this purpose and also suggested this could be expanded to include local business groups. Cllr. WH suggested the idea of a careers fair for the youth of Wainfleet. Mayor DW enquired as to whether an interactive noticeboard could be funded by ELDC.

Mayor DW closed the public session and council went into full session at 18.50hrs.

4. Apologies for absence

To receive and approve apologies for absence.

Cllr. VPH

5. Declarations of interest

To receive declarations of interest under the Localism Act 2011.

Members must declare any personal interest in any item on the agenda and state whether they are also prejudiced.  In the case of personal interest, the member may speak and vote on the matter.  In the case of prejudicial interests, the member must withdraw while the matter is discussed.

None

6. Draft Minutes of the Council Meeting held on 7th September, 2021

To confirm the notes as a true record of the decisions made.

Draft minutes of the meeting held on 7th September had already been circulated to councillors.

PROPOSED, SECONDED and RESOLVED to accept the minutes as a true record of the meeting held on 7th September 2021. 

7. Clerks report and action points from the previous minutes

To receive the clerks report and deal with matters arising.

Matters Arising :

Waiting quote from TRJ re Buttercross uplighters

Parkers Of Wainfleet Land offer – Discussion on land offered.

Proposed, seconded and RESOLVED to decline the off of the land.

Traffic issue at Batemans – VPH was to speak to Batemans re : parking

Safeguarding policy – still awaiting response from LALC re : definition of a vulnerable person

Play equipment repair – scheduled for November

Signwriting – current landlords changed current frontage without planning permission. Will deal with it when they return (along with leaks, door, etc.). Clerk CC also advised on the current state of the office – leaks, lack of doors, heating, etc.

VPH to advise on pothole repairs

Local butcher objected to sausage man on market. Discussion on restricting trades on market.

ACTION : CC to verify with other councils policies on restricting traders.

Play area refurbishment still to be discussed. – see play area.

Malc Firth contacted – now receiving cut details

Xmas lights on lamp posts – result from Highways circulated

Xmas market – date changed to 4th December – 19 interested parties so far.

8. Reports from External Agencies

To receive reports from LCC and ELDC Cllr. Wendy Bowkett.

Other Councillors reports from external meetings.

Report received from County & District Councillor WB

Recycling Centres:

Booking no longer required at recycling centres

‘Natasha’s Law’:

Allergen labelling changes came into force on 1st October. Further details on LCC website.

Help improve support for autistic people and their carers in Lincolnshire:

The Lincolnshire Autism Partnership Board is asking autistic people, their families and carers for their views on how to ensure the county is a place that respects all autistic people and offers them the right support at the right time. Feedback will form basis of new five year strategy.

Looking after your eyes:

With many of us now taking part in online meetings as well as carrying out our usual work on computers, it's more important than ever that we take care of our eyes.

Here are some useful tips:

* Plan your work day to take regular breaks to reduce screen time. 

* Frequent short breaks from the screen are better than infrequent longer breaks 

* Ensure that your screen is well-positioned and properly-adjusted. 

* Ensure that lighting conditions are suitable to reduce glare and reflection. 

* If you wear bifocals, you may need to switch to a specific type of glasses for Display Screen Equipment work only - if in doubt, consult your optician or GP. 

9. Finance

To receive financial reports and updates. 

The September financial report and bank reconciliation had previously been circulated to councillors. Discussion on September financial report.

PROPOSED, SECONDED and RESOLVED to accept the September financial report.

To approve payments and receipts. 

Discussion on payments to be made. 

PROPOSED, SECONDED and RESOLVED to approve all payments and receipts for September.

For transparency, payments made in September in excess of £100 were :

10. Planning

To receive and discuss applications.

The following applications hade been recieved

0107/21/TCA – Tree conservation 

S/039/01870/21 The Rosery, Spilsby Road – Extension. Reply requested by 6th October

S/0194/01741/21 50/51 High Street – amendment. Reply by 26th October

S/0194/01742/21 50/51 High Street – amendment. Reply requested by 26th October.

Council offered no comments to the above applications.

11. Properties, Amenities and Burial Grounds

To discuss and agree actions and associated expenditure for Properties, Amenities and Burial Grounds and to receive reports from the associated working groups.

a. Northolme Cemetery & Closed Churchyards.

No new burials or memorials this month

Quotations received from Stonemasons for War Memorial repairs. Discussion on quotations. Preference given to Skillingtons.

ACTION: CC to contact War Memorial Trust and Lincs Heritage to see if funds available.

ACTION: DK/WH to brush up memorial.

Severe outbreak of moles reported following inspection. Moleman has started treatment.

10 ton of planings  -to be added to agenda next month.

ACTION:  WH to get prices on planings.

b. Allotments.

All in good condition.

Notice served on plot 6, refund of deposit given to plot 17, new tenant for plot 17 arranged.

VPH/DK met with new tenant for farming allotment plot 1, Discussion on plot 1. Agreed to issue contract to new tenant with specific details of the access road. ACTION: Clerk to issue new contract.

c. Market Place 

Bus shelter storage. Discussion on lack of storage at bus shelter. ACTION: WB to contact planning officer from Boston to see if expansion could be achieved. 

Discussion on barriers left after Bike Festival. ACTION : DW to Contact Carl Drury/M.Rust to have barriers removed.

Discussion on Friday Auction. I.Naylor has proposed to pay £1000 p.a. for market place hire. 

ACTION : Clerk to raise invoice to I.Naylor Auctions.

Quotations received for cleaning/refurbishment of Buttercross. Council felt that Skillingtons was the more professional quotation. ACTION: CC to send quotations ELDC to obtain finance from Welcome Back Fund, specifying that our preferred supplier is Skillingtons.

Applications to trade received from Moonyean Candles and Jays Allsorts – both approved.

Application from Magna Vitae to have childrens activities at half term – approved.

d. Play Area and Playing Field.

Damaged dragon will be repaired w/c 8th November.

Discussion on play area development. Meeting to be held on 26th October at 5pm to finalise the development.

Discussion on notice boards for play area. ACTION : DK to contact sign printer to obtain design/quotation.  

12. Marketing and Promotions

To discuss and agree actions and associated expenditure for marketing and promotion. 

Queens platinum jubilee in 2022

E-mail received from Wainfleet St Marys PC agreeing to discuss joint celebration. WAS representatives to be DW,WB,WH. Propose to meet on w/c 15th November.

ACTION: CC to contact WSM and advise date. Also to invite Thorpe St. Peter and Croft Parish Councils.

Christmas 2021 celebrations

Discussion on Xmas lights. Using lampposts will be prohibitively expensive due to LCC regulations. Lights to be installed on 17th November. ACTION : WB to contact electrician to perform PAT testing. 

Xmas tree quotation received and accepted. 

Update on market traders. 19 expressions of interest.

Additional gazebos ordered and invoice forwarded to ELDC for payment.

Discussion on letter received from ELDC ref:” Festive Fabuloso”. Preferred dates are 4th December in daytime and 11th December evening. ACTION: Clerk to contact ELDC with preferred dates.

Next Xmas meeting : 5pm Tuesday 12th October.

13. Grass cutting contracts 2022

To discuss and agree actions in relation to the grass cutting contracts for 2022.

Discussion on grass cutting contracts. Agreed to defer a review of current contracts, any proposed amendments to the P&A Committee. Meeting arranged for Thursday 7th October at 6.30pm

14. Review of sub-committee groups

To review and agree on the number of sub-committee groups and their members.

Discussion on sub-group membership. 

Cemeteries : CC – VPH - JH

Finance : CC – DW – DK -WB-SB

P&A : JH – WH – DK - VPH

Marketing & Promotions : DW- WB -DK- JH-WH

15. Proposed councillors action list

To review and discuss a proposed action list with individual responsibilities.

Cllr. DK presented a spreadsheet with actions agreed and persons responsible. Discussion on spreadsheet. Agreed that the spreadsheet was a good idea and Cllr. DK would be responsible for this. ACTION: Clerk to add this as a permanent agenda item.

16. Coronation Hall

To review and decide on councils actions following the recent meeting with Coronation Hall.

Discussion on recent meeting and correspondence with Coronation Hall. Agreed to review situation in 6 months time.

17. Correspondence

To discuss correspondence received

Creative play – repair of dragon will be done w/c 8/11

Letter from RBLI re : wreaths – reply sent.

E-mail from WSM – agreed to form sub-committee for QE Platinum celebrations. Discussed under item 12.

Quotation from Skillingtons – war memorial and Butter Cross. Discussed under item 11c.

Quotation from Arthur Wood & Sons - war memorial and Butter Cross. Discussed under item 11c.

Abandoned car reported

Complaint re: parking on Brewster Lane – referred to highways.

Quotation from P.Whiley for bridge painting. £100/day plus paint at cost. Estimates approx 4-5 day painting and paint costs approx. £100. Discussion on quotation. Agreed to accept the quotation for painting the bridge using council supplied paint. ACTION: Clerk to contact PW and instruct him to proceed with the bridge repainting.

E-mail from Riverside holiday park requesting financial help with purchasing a defibrillator. Discussion on application. Councillors advise that a defibrillator was located nearby in Pear Tree Caravan Park and declined the application.

Treescape have requested delivery place for new trees. Cllr WH kindly offered to receive the trees at his residence.

RBLI request for number of poppy wreaths required. Agreed to purchase one wreath for a donation of £50.

18. Agenda items for next meeting

To receive items for inclusion on the next meeting’s agenda,

Resilience plan

Dog fouling

Mayor DW thanked all for attending and declared the meeting closed at 21.15 hrs.

I certify these minutes to be a true record of the meeting held on 5th October, 2021.

Signature: Mayor: Cllr Wickes