June 2021
Wainfleet All Saints Town Council Meeting
Councillors present :
Mayor D.Wickes (DW), Cllr. W.Bowkett (WB), Cllr. D Kettleborough (DK),
Cllr. V. Parker-Hill (VPH), Cllr. J. Hart (JH)
Absent : Cllr. S.Baird (SB)
Also Present :
Clerk C. Cleary (CC), one member of the public, PCSO Jayne Richardson (JR)
Mayor DW welcomed everyone and opened the public meeting at 18.00 hrs.
1. Police
To receive reports from the Police Representative
Some changes to area set up. New beat manager for Wainfleet. Extra patrols of play area. Speed checks continue on Spilsby Road, most offenders are locals. Attended Wainfleet market Cllr. DK reported an attempted dog knapping in Wainfleet.
2. Public session
An opportunity for the public to ask the Council questions and to bring new observations.
No questions from the public, but discussion on bike event. Meeting to be held with council representatives to discuss event details.
Mayor DW closed public session at 18.15 and announced council going into full session.
3. Apologies for absence
To receive and approve apologies for absence.
Cllr. SB e-mailed his apologies shortly before the meeting.
4. Declarations of interest
To receive declarations of interest under the Localism Act 2011.
Members must declare any personal interest in any item on the agenda and state whether they are also prejudiced. In the case of personal interest, the member may speak and vote on the matter. In the case of prejudicial interests, the member must withdraw while the matter is discussed.
VPH – Cemetery
WB – Football Club
5. Draft Minutes of the Council Meeting held on 4th May, 2021
To confirm the notes as a true record of the decisions made.
Draft minutes of the Annual Town Council Meeting held on 4th May 2021 had previously been circulated to councillors. No amendments.
PROPOSED, SECONDED and RESOLVED to accept the draft minutes as a true record of the meeting held on 4th May 2021.
6. Clerks report and action points from the previous minutes
To receive the clerks report and deal with matters arising.
a. Matters arising from last meeting
Paperwork submitted to ELDC to change bin in passageway between Market Place and St. Johns Street.
Raffle tickets received.
AGAR forms submitted to external auditor and Notice of Public Rights published.
Welcome Back Fund application submitted.
Telephone, broadband and electricity now registered at 51 High Street.
Financial Regulations reviewed and awaiting comments from Councillors.
Storage at bus shelter – awaiting draft plan from builder to contact planning and building control to see if approval is required.
Risk assessment for watering in Market Place had been circulated to all councillors.
PROPOSED, SECONDED and RESOLVED to adopt the risk assessment.
ACTION : Clerk to ensure that all persons involved in watering sign to state that they read the risk assessment. Clerk to order 12 new hi-vis jackets with Wainfleet All Saints printed on them.
No parking sign at playing field still to be reinstated.
Flagpole supplier contacted (see below)
Letter sent to WUJFC in response to their letter
BID application document received from Visit Lincs – awaiting meeting with Nicola McGarry
Still pending – fence posts and fencing on field?
ID for councillors – working on it.
b. New office
Telephone and Broadband scheduled for installation on 8th June.
c. Clerk issues
Clerk incurred 3.5hrs overtime in 4 week period to 22nd May.
Clerk would request to take one weeks holiday for w/c 21st June.
d. ID for councillors
Draft should be ready for next meeting..
7. Reports from External Agencies
To receive reports from LCC and ELDC Cllr. Wendy Bowkett.
Other Councillors reports from external meetings.
Report from District and County Councillor Wendy Bowkett.
WB expressed thanks at being re-elected for another 4 years and advised that she is now on the LCC Executive board.
Levelling Up Lincolnshire. County is bidding to receive up to £9 million from this project.
Highways and Innovations. New software and hardware is being used to improve pothole repairs whilst being more efficient and money saving.
Extra care housing. County has a multi-million pound programme to provide the best in housing care for older people.
On line jobs and careers fair. If you know someone who would benefit from attending the next fair, please signpost them to www.greaterlincsjobsfair.co.uk. Attendance is free for both exhibitors and visitors. Natalie Poole, Skills Delivery Manager, GLLEP.
The Big Ask Launches. The Children’s Commissioner for England has launched the largest ever survey of children in England called The Big Ask. It will use the feedback to show the Government what children think and what they need to live happier lives.
Recycling with a difference. An alternative to household waste recycling is to donate to a good cause. St Barnabas offers a drive thru’ donation service, BHF has a Freepost service and Cancer Research UK has remote ways to donate vintage good through Ziffit and Virgin money giving.
For the first time, over 75,000 records from Lincolnshire's Historic Environment Record are now available to the public online at the newly launched Lincolnshire Heritage Explorer, enabling everyone to discover the amazing wealth of evidence of our county's past.
East Lindsey
The latest River Steeping info is available along with the updated Steeping Plan, hard copies are all around the town and also you can access through www.e-lindsey.gov.uk/flood2019.
Phase 2 of the Green Homes Grants to be launched July 2021, is now open for applications, it is open to all owners and landlords in East Lindsey, please contact East Lindsey by phone 01507613573 or email greenhomesgrants @e-lindsey.gov.uk.
Love you High Street is a new competition encouraging shop owners to take pride in their shop fronts and commit to helping keep their town tidy, shop owners are encouraged to take pictures of their newly spruced up shop front in a bid to win diy vouchers, which can be used to enhance their shop further. Find out more by contacting East Lindsey www.e-lindsey.gov.uk/LoveYourHighStreet
Discussion on WB reports.
Councillors observed that there had been several comments on the poor quality of the repair work done on the footpaths in the town. ACTION: WB to follow up with contractors responsible for repair work.
A meeting was held on Friday 28th May with Yvonne Master Community Connections Officer, Wainfleet to detail her functions and progress to date. Copies of her report had been circulated prior to the meeting. Discussion on report and meeting.
8. Finance
To receive financial reports and updates.
The May financial report had previously been circulated to councillors. Discussion on May report.
PROPOSED, SECONDED and RESOLVED to approve the May Financial Report.
To approve payments and receipts.
Discussion on payments and receipts to be approved. Proposed to accept a quotation of £219 to fit new carpet to clerks office.
PROPOSED, SECONDED and RESOLVED to approve all payments and receipts for May and the purchase of the new carpet.
Payments made over £100 in May for transparency:
Payee Detail Amount VAT Total
N.Smith Internal Audit £125.00 £0.00 £125.00
P.Whiley Grass cutting contract April £1475.00 £0.00 £1475.00
Mayor Mayors Allowance £540.00 £0.00 £540.00
Staff costs Staff costs £655.36 £0.00 £655.36
P&K Lewis Office rental May £400.00 £0.00 £400.00
To review current Financial Regulations
Current financial regulations and latest NALC model had been circulated to councillors prior to meeting. Discussion on possible changes to Financial Regulations.
ACTION : To be discussed at finance sub committee and sent for approval for next meeting.
9. Planning
To receive and discuss applications.
S/194/00586/21 – The workshop -change of use – no comments
10. Properties, Amenities and Burial Grounds
To discuss and agree actions and associated expenditure for Properties, Amenities and Burial Grounds and to receive reports from the associated working groups..
a. Northolme Cemetery & Closed Churchyards.
Burial Plot 811
Reservation Plot 810
Ashes Plot 236
Ashes Plot 215
Memorial Plot 750
Memorial Plot 236
Discussion on current cemetery regulations and fees. A separate burials meetings will be held in the future.
Discussion on current appearance of cemetery.
ACTION: Clerk to send letter of appreciation from council to P.Whiley for good work done.
ACTION: Clerk to contact P.Whiley to do levelling of ground near War Memorial. DK to coordinate.
Discussion on condition of St. Thomas Churchyard.
PROPOSED, SECONDED and RESOLVED to arrange S11 Payments of £100 to volunteers who assist in the maintenance of St. Thomas’ Churchyard and the playing field.
ACTION: Cllr. WB to arrange gift for the work done on the Duke of Edinburgh display.
b. Allotments.
Plot 10 has new tenant.
Plot 6 served notice to remove pond. (sent on 14th May – 28 days expires 11th June). Tenant has called on multiple occasions with differing and often obscure arguments as to why he should be allowed to keep it.
Discussion on conditions of plots 9, 10 and 12. New tenants do not appear to be taking care of their plots at the level expected.
ACTION: Clerk to write to tenant advising correct method to contact council and reminder of deadline.
ACTION: Clerk to write to plot 10 requesting them to advise what they are intending to do with the plot.
ACTION: Clerk to write to plot 12 requesting improvement in condition of plot.
ACTION: Clerk to write to plot 9 requesting improvement in condition of plot.
c. Market Place
Discussion on quotations received to repair potholes.
PROPOSED, SECONDED and RESOLVED to accept quotation from Paul Garill.
ACTION: Clerk to advise Paul Garrill to proceed with work.
ACTION: Councillors to bring to next meeting suggestions of local tradesmen to go on an approved suppliers list.
Discussion on possible bus shelter storage extension. Awaiting quotation and plan of extension.
ACTION: Clerk to forward plans when received to ELDC for comments on any planning permissions required.
Discussion on market trading. Fruit & Veg trader has decided not to continue. Cllr. JH expressed concern at the repetition of traders and suggested the idea of having a more traditional Farmers Market. Discussion on impact of auction on market.
Discussion on other potential traders.
ACTION : Separate meeting to be arranged to further explore the development of the market.
Discussion on planters and plants in Market Place,
PROPOSED, SECONDED and RESOLVED to spend £200 on baskets and floral displays.
Discussion on watering rota.
PROPOSED, SECONDED and RESOLVED to authorise WB to negotiate with a contractor to spend up to £50 on watering.
ACTION: WB to contact contractor to request a quote
d. Play Area and Playing Field.
Discussion on play area development. Meeting to be held in the next week to get additional quotes for new play equipment.
ACTION: Clerk to send quote to Rotary club for the installation of the roundabout with disabled access.
11. Marketing and Promotions
To discuss and agree actions and associated expenditure for marketing and promotion
Discussion on raffle.
ACTION: VPH and JH to distribute raffle tickets to shops and place posters.
Discussion on Bike meeting. Council expressed concern that the necessary licences, marshalls and permits need to be in place.
ACTION: WB to arrange meeting with Bikefest organisers to offer advice and support.
Discussion on Fun Run being organised by Firefighters in December starting from Market Place.
WB advised that a monthly Park Run is in the process of being organised.
12. Flagpole
To discuss the suggestion of the erection of a flagpole.
Clerk reported on the meeting held with the supplier of the flagpole. Discussion on flagpole.
Decided to defer the decision to the public consultation being prepared by ELDC Sam Phillips.
13. New councillors
To discuss potential new councillors for co-option.
Invitations had been sent out to potential co-option candidates, but without reply.
Discussion on methods to recruit new councillors. Possibility to arrange coffee morning and evening meeting with local businesses after public meeting.
14. Correspondence
To discuss correspondence received
Tesco Community fund – invitation to apply – defer to finance committee Coop funding to be looked at.
Keep Britain Tidy – Partnership opportunity – Scouts and School want to organise litter picks in specific area. ACTION : VPH to speak to school and scouts to see which areas they would like to cover.
Trees overhanging garages in Winchester Road – Platform Housing. Quote obtained £350.
PROPOSED, SECONDED and RESOLVED to accept quote.
ACTION : DK to advise contractor..
Visit Lincolnshire BID application received – awaiting meeting with N. McGarry. ACTION: Clerk to set up Zoom meeting to discuss option of a Xmas market with N. McGarry.
E-mail regarding D.Turner garden. VPH to contact Turners to tidy garden.
15. Agenda items for next meeting
To receive items for inclusion on the next meeting’s agenda.
Farming Allotment plot 1 access road/track.
Farmers Market
Next meetings:
P&A : 29th June 5.00pm
Marketing : 29th June 5.30pm
Finance : 29th June 6.30 pm
Full Council 6th July 6.00pm.
Meeting close. 2015 hrs..