Draft notes from the 6th March meeting
Wainfleet All Saints Town Council Meeting
Draft notes from the council meeting held at 18:00 on 6th March, 2024 in the town council offices.
Councillors present : Mayor Cllr. S.Mitchell (SM), Cllr. J.Hart (JH), Cllr. W. Bowkett (WB), Cllr. C.Mitchell, Cllr. D.Kettleborough (DK), Cllr. Sam Story-Taylor (SST).
Apologies : Cllr. W.Lagdon (WL)
Also present : Clerk C.Cleary (CC) and 1 member of the public.
Mayor SM welcomed everyone and opened the meeting at 18:00hrs.
1. Public session
An opportunity for the public to ask the Council questions and to bring new observations.
S.Roy gave a presentation on the works going on at the Magdalen College building. There will be a celebration event once the works are completed scheduled for 26th May. Wants event to be a celebration of Wainfleet, local groups to be invited. Request to borrow the gazebos. Wainfleet Heritage Walk to be held for first time that day.
Mayor SM closed the public session at 18:15.
2. Mayors Report
The Mayor will give a brief report to the public and councillors detailing his activities.
Spoken to OAP trust to get finance for floral decorations, planter and baskets in the Marketplace. They will consider.
Spoken to the Turner family to have the fence repaired. Will consider.
Contacted grave digger removal of soil to be relocated.
The Mayor attended meetings with the local police, Keal Productions, the pylons action group, Wainfleet St Marys (D-Day), Environment Agency and the thank you gathering for the Xmas helpers.
3. Apologies for absence
To receive and approve apologies for absence.
Apologies had been received from Cllr. W.Lagdon which were accepted by the council.
SM advised that PB and SB had resigned.
4. Declarations of interest
To receive declarations of interest under the Localism Act 2011.
Being any pecuniary interest in agenda items not previously recorded on the Members Register of Interests and any written requests for dispensation.
None.
5. Draft Minutes of the Town Council Meeting held on 7th February 2024.
To confirm the notes as a true record of the decisions made at this meeting.
Proposed, seconded and resolved to accept the minutes as a true record of the meeting held on 7th February.
6. Clerks report and action points from the previous minutes
To receive the clerks report and deal with matters arising.
Completed issues
* Coronation Hall deed to be signed today
* 2nd quote received for All Saints Memorials discussed under item 11c.
* New tenant for plot 9 assigned
* Thank you event for helpers at Xmas held
* Letter of thanks sent to P.Jones
* New councillors training arranged
* Reply prepared for Grimsby to Walpole Pylons
* Letters prepared for graves in breach of regulations
Issues still pending
* All Saints Church memorials quotations to be reviewed and next steps.
* Graves in breach of regulations - to be completed
No overtime for February. Clerk will be taking Friday 8th and Monday 11th March as holiday.
7. Reports from External Agencies
To receive reports from LCC and ELDC Cllr. Wendy Bowkett.
Other Councillors reports from external meetings.
County and District Councillor Wb gave the following report:
A meeting was held with local residents and the local MP to discuss the application to install huge pylons through Lincolnshire. Objections will be raised.
Highways have made substantial repairs to potholes, roads and footpaths this year and their budget will be increased by 19 milliion next year.
Further flood funding is to be made available to alleviate surface water and drainage issues.
WB and SM held a meeting with Skegness Police to highlight the unruly behaviour problems in Wainfleet. A visit fron the local community police team will be arranged
The local community police team from Skegness police station will be visiting Wainfleet and hopefully residents will come and discuss any issues they have, the date will be announced asap when they will be attending. It is important all incidents are reported into the police on 101.
Installation of CCTV in problem areas is to be further investigated.
8. Finance
a. To receive financial reports and updates.
The February bank reconciliation and monthly financial report had been circulated to councillors prior to the meeting. Discussion on reports.
PROPOSED, SECONDED and RESOLVED to accept the February Financial reports.
b. To approve payments and receipts.
Discussion on payments to be made.
PROPOSED, SECONDED and RESOLVED to approve the payments and receipts for February.
For transparency, the following payments in excess of 100 were made in February.
| Payee | Detail | Amount | VAT | Total |
| Stuart Bogg Electrical | Xmas lights related work | £1364.01 | £272.80 | £1636.81 |
| British Gas | Office electricity February | £429.55 | £ 85.91 | £515.46 |
| Tinn Criddle | Legal fees new office purchase | £900.00 | £0.00 | £900.00 |
| Planing Portal | Planning permission Marketplace resurfacing | £199.83 | £10.67 | £210.50 |
| P&K Lewis | Office rental | £400.00 | £0.00 | £400.00 |
| Staff Costs to 23rd February | Staff costs | £703.20 | £0.00 | £703.20 |
c. To review the quotations for the safe placing of the monuments in All Saints Churchyard
Clerk CC presented two quotations for the safe placing of the monuments in All Saints Churchyard. Discussion on work to be done and pricing.
PROPOSED, SECONDED and RESOLVED to accept the quotation from Alpha Memorials and to advise All Saints Church of councils decision.
d. To receive an update on the UKSPF Marketplace project
Clerk Cc advised that a Teams meeting was held on 26th February and Grant Agreement now received. Scheduled Monument work application submitted to Historic England and Planning application submitted to ELDC. Press release issued by ELDC and Heritage Lincs. Site meeting to be held on Monday 18th March with Heritage Lincs and ELDC.
e, To receive an update on the purchase of the new office building
Clerk CC advised that the purchase was being delayed by the legal processes. All parties are being urged to encourage their respective solicitors to apply a degree of urgency to the conveyance. Discussion on storage options for Xmas decorations. ACTION: Clerk to investigate container prices and location sites to be investigated. Mayor SM to investigate rental options.
9. Planning
To receive and discuss applications.
The following planning applications/approvals had been received :
S/194/00241/24 Salem Bridge Brewery Flagpole comments by 13th March no comment.
S/194/00446/23 Wainfleet Bank Methodist Church alterations approved.
10. Transfer of deeds of Coronation Hall
To review the correspondence received from the solicitors and to sign the Deed of Transfer documents.
Final documentation for the transfer of the deeds had been received from the solicitors. The Deed of Transfer was duly signed by two councillors in witness of the clerk. ACTION: Clerk to return Deed of Transfer to solicitor.
11. Reports from subgroup meetings
To discuss findings and agree actions and associated expenditure as a result of recommendations from the following subgroups :
a. Properties & Amenities
Play area gate vandalism. Indecision. Wait until meeting with CCTV police rep.
New bin required in play area. ELDC to be contacted to effect repair. ACTION: CC take photo and send to ELDC. Note: ELDC to ensure that bins are locked after emptying.
Bench on Spilsby Road near Northolme needs repair. ACTION: SM to contact blacksmith to cost repairs.
SM & DK to review all benches.
Sandbags are still being used for rubbish.
Owner of plot 9 has confirmed that he will maintain sole ownership of the plot.
b. Marketing & Promotions
D-Day event all in hand.
c. Burials
Memorial plot GR58 (additional inscription)
Ashes internment plot GR124
Letter has been prepared to send to those families whose graves are not complying with cemetery regulations. ACTION: Clerk to issues letter. Letter to the owners of babies graves to be sent later.
Issues with another grave in Zone 3 to be investigated by clerk.
Clerk CC advised that he had received an enquiry from the Valuation Office regarding available space at Northolme. In his opinion and based on current levels of internments there should be sufficient space for approx. 20 years of burials, but only 4-5 years of ashes. ACTION : Burials subgroup to review extension of cremation plots.
12. Electric Vehicle Charging Stations
To review and discuss the request from LCC to submit suggestions for locations to install EV charging stations.
Discussion on letter received from ELDC. Council declined to suggest locations.
13. Date for Annual Parish Meeting
To review and agree a date, place and format for the annual Parish meeting.
Discussion on date for Annual Parish Meeting. SM to check holiday date and availability of Methodist Hall for public meeting. Date now confirmed as 29th May at 6pm. Clerk to contact local groups to make a presentation at the meeting.
14. Correspondence
To discuss correspondence received
* Annual play area inspection report received. Reviewed by P&A subgroup.
* Email from Keal Productions re: using Wainfleet for filming. Mayor SM met with representative.
* Email from LCC asking for possible sites for EV chargers. See item 12.
* Lincs PCC Road Safety session report circulated, no further action.
* Outer Dowsing last meeting minutes circulated, no further action.
* UKSPF Grant agreement received, see item 8d
* Request from Valuation office for information on Northolme cemetery. See item 11c.
* Complaint from parishioner re: slippery pavements outside Mawsons Gardens. Reported.
* Invite to celebrate the refurbishment of the Magdalen College Building on 26th May.
15. Agenda items for next meeting
To receive items for inclusion on the next meetings agenda,
Next meeting 10th April.
Mayor SM thanked all for their contributions and closed the meeting at 20.05 hrs.