Minutes from 3rd July meeting
Wainfleet All Saints Town Council Meeting
Draft notes from the Town Council Meeting held on 3rd July 2024 at 6.00pm in the town council offices.
Councillors present: Cllr. Steve Mitchell (SM), Cllr. Christine Mitchell (CM), Cllr. Jean Hart (JH), Cllr. Wendy Bowkett (WB), Cllr. Wayne Langdon (WL).
Apologies : Cllr. Samuel Storey-Taylor (SST)
Also present : Clerk C. Cleary (CC). Eight members of the public.
Mayor SM welcomed everyone and opened the council meeting at 6.00pm.
1. Public session
An opportunity for the public to ask the Council questions and to bring new observations.
Question from resident regarding rubbish and furniture being dumped at end of Barkham Street/ John Street. Cllr, WB advised that as this is on private land, the enforcement department of ELDC need to be advised in order that they can prosecute. There are also issues with anti-social behaviour from the same residence. Mayor SM advised that meetings with the police are on going and that all incidents should be reported to enable them to take further action.
No further questions.
2. Mayors Report
To receive a report from Mayor S.Mitchell on his recent activities.
Mayor SM advised that he had attended several D Day memorial services. Subgroup meetings had been amalgamated for the time being, the situation to be reviewed when necessary. A potential candidate for a handyman had been located.
3. Apologies for absence
To receive and approve apologies for absence.
Cllr. SST was unable to attend for personal reasons. RESOLVED to accept the apology.
4. Declarations of interest
To receive declarations of interest under the Localism Act 2011.
Being any pecuniary interest in agenda items not previously recorded on the Members Register of Interests and any written requests for dispensation.
None.
5. Draft Minutes of the Council Meeting held on 5th June, 2024
To confirm the notes as a true record of the decisions made.
Draft notes had been published and circulated to councillors.
PROPOSED, SECONDED and RESOLVED to accept the minutes as a true record of the meeting held on 5th June 2024
6. Resignation of Cllr. D. Kettleborough
To receive and discuss the resignation of Cllr. D.Kettleborough.
Council had received the resignation letter of Cllr. D. Kettleborough which had been circulated.
PROPOSED, SECONDED and RESOLVED to send a letter of thanks to Mr. Kettleborough for his services to the council.
7. Clerks report and action points from the previous minutes
To receive the clerks report and deal with matters arising.
Matters arising from last meeting
Completed issues
* ELDC contacted to replace play area litter bin. Awaiting reply.
* Supplier of damaged play equipment contacted, prices circulated to council.
* Marketplace electricity contract. Just waiting for paperwork from BG Lite.
* Litter picking equipment collected.
Clerk had held various discussions with Heritage Lincs and ELDC with reference to the UKSPF funding see 9d.
Clerk had held various discussions with concerned parties over the new office see 9c.
Clerk incurred no overtime in the last 4 week period.
8. Reports from External Agencies
To receive reports from LCC and ELDC Cllr. Wendy Bowkett.
Other Councillors reports from external meetings.
Cllr. WB gave a brief report. 3 areas on the bank of the Steeping are in the process of being repaired. 3 roads in the area are to be resurfaced, further details will be published on the website. Speed restrictions are being looked at on the A52 due to high instances of speeding/overtaking near the level crossing.
9. Finance
a. To receive the June Financial reports and updates.
The June bank reconciliation and monthly financial report had been circulated to councillors prior to the meeting. Discussion on report.
PROPOSED, SECONDED and RESOLVED to accept the June Financial reports.
b. To approve payments and receipts
Discussion on payments to be made.
PROPOSED, SECONDED and RESOLVED to approve the payments and receipts for June.
For transparency, the following payments in excess of £100 were made in June.
| Payee | Detail | Amount | VAT | Total |
| Clockwinders | S111 payment | £365.00 | £0.00 | £365.00 |
| Duchy of Lancaster | Marketplace rent | £100.00 | £0.00 | £100.00 |
| P&K Lewis | Office rental | £400.00 | £0.00 | £400.00 |
| Staff Costs | Staff Costs | £661.40 | £0.00 | £661.40 |
| P. Whiley | Grass cutting May | £1987.50 | £0.00 | £1987.50 |
| Chanson Flowers | Marketplace baskets | £190.50 | £0.00 | £190.50 |
| NMS accounting | Internal auditor fee | £160.00 | £0.00 | £160.00 |
c. To receive an update on the purchase of the new office facility.
Deed of Variation has been approved by all parties, now needs seller to lodge this with the Land Registry. Still waiting on sellers solicitor answer some queries raised by ours in February.
d. To review the progress on the proposed works funded by UKSPF to the Marketplace.
Heritage Lincolnshire (HL) are appointed as project managers and have sourced quotes for the works to be done. After review, the quotes are not comparable and Clerk CC asked HL to revert to the contractors to clarify various issues.
Planning permission for the resurfacing has been obtained.
e. To review the insurance quotation for 2024/25
Clerk CC advised that the invoice for the insurance for the year 2024/25 had been received and required approval from council. This was part of a 3 year agreement with our insurance company and the cost was effectively the same as last year.
PROPOSED, SECONDED and RESOLVED to approve the invoice for payment.
10. Planning
To receive and discuss new applications.
S/194/00428/24 Land to rear of the Bungalow Matt Pits Lane (footpath diversion).
S/194/00313/24 Resurfacing of marketplace approved.
Outer Dowsing Near shore surveys to begin in next few weeks close to Anderby Creek.
11. Reports from subgroup meetings
To receive and discuss reports from subgroup meetings and approve associated expenditure.
Allotments : Plot 9 to be divided into 2.
Cemeteries : Hedge has been vandalised at All Saints Churchyard. Some issues within Northolme. Quote to be obtained for paths with view to include in 2025/26 budget. New activities in Northolme, 1 burial, 3 ashes plots, 1 memorial.
M&P : 6 stalls for August market. D Day event was well supported, funds raised to go towards childrens Christmas party. Further donations being sought. Cargo netting required for poppies to go around clock tower on Remembrance Day.
Play Area : ELDC contacted to replace bin. Wooden repairs to be made (contractor busy at present). Councillors to meet at play area to review and rectify faults raised in annual report. Bench still missing. Dog poop bags are running low. Situation to be monitored and purchase as and when required.
To discuss and finalise details for the Christmas market.
Date set at 23rd November. Stall fee to be 20 if using our gazebo or 15 if no gazebo required (non-refundable). Festive Fabulouso booked. All proceeding in order.
To discuss the future structure of subgroup meetings going forward.
Agreed to hold all subgroup meetings together until further notice.
12. PSPO
To discuss the letter from ELDC inviting proposed PSPOs.
Discussion on letter received from ELDC regarding PSPO.
No further action to be taken.
13. Correspondence
To discuss correspondence received
* Asda Foundation Grant applications open circulated and noted.
* Magna Vitae Schools Out programme request for field availability reply sent.
* Request from tenant of farming allotment plot 1 to purchase plot. Discussed not for sale. Clerk to reply.
* PSPO inclusion letter see item 12
* 7 applications to be co-opted received. Clerk had replied asking for the application form to be completed and returned. To be dealt with no later than at the next full council meeting.
14. Agenda items for next meeting
To receive items for inclusion on the next meeting s agenda.
Co-option.
Date of next meeting : Wednesday 7th August.
I certify these minutes to be a true record of the meeting held on 3rd July, 2024
Signature:
Date: 7th August, 2024