Minutes of November 2022 meeting
Wainfleet All Saints Town Council Meeting
Minutes of the council meeting held at 18:00 on 1st November, 2022 in the town council offices.
Councillors present : Mayor D.Wickes (DW), Cllr. D.Kettleborough (DK), Cllr. W. Hatchman (WH), Cllr. V.Parker-Hill (VPH), Cllr. W. Bowkett (WB).
Absent : Cllr. C.Harbon, Cllr. S.Baird (SB), Cllr. J.Hart (JH), PCSO J.Richardson (JR)
Mayor DW welcomed everyone and declared the meeting open at 18:00.
1. Police report
To receive a report from the police representative
PCSO JR sent her apologies and the following report.
* We have been approached a few times about speeding along Spislby Rd – persons have been informed that as and when we can, we do carry out speed monitoring and the issuing of tickets etc.
* Parking has also been reported to us – again I have requested more visits from the Parking Enforcement Officers – which I know they have visited Wainfleet recently. Clerk has also reported this.
* On Friday 4th Nov – I will be at the market. Mostly promoting the Dementia Bands – support requested from council and agreed.
* Police surgery to be held at the council office on Nov 16th 3pm/4pm - approved by council.
* 2 owners of e-scooters have been spoken to regarding the legality of using e-scooters.
2. Public session
An opportunity for the public to ask the Council questions and to bring new observations.
No members of public were present at the meeting.
3. Apologies for absence
To receive and approve apologies for absence.
Apologies had been received from Cllrs. SB, JH and CH. All on holiday.
4. Declarations of interest
To receive declarations of interest under the Localism Act 2011.
Being any pecuniary interest in agenda items not previously recorded on the Members Register of Interests and any written requests for dispensation.
None.
5. Draft Minutes of the Council Meeting held on 11th October, 2022.
To confirm the notes as a true record of the decisions made at these meetings.
Draft notes of the meeting held on 11th October 2022 had previously been circulated to councillors.
PROPOSED,SECONDED and RESOLVED to accept these minutes as a true record of the meeting held on 11th October 2022.
6. Clerks report and action points from the previous minutes
To receive the clerks report and deal with matters arising.
Completed issues
* PCSO JR visited Parkers to view CCTV
* Deposit account with Barclays opened – ACTION : Clerk to organise closure of Nottingham account.
* Objection to Matt Pits Lane development sent
* Laminated sign for bulk sand bag prepared
* Playing field gate repaired
* Updated checklist for play area prepared
* Letter about full fibre broadband prepared for distribution – ACTION: WB to put on council FB page and distribute letter via market stall.
* Broadband password supplied to WSM
* Application submitted to “I dig trees” Update – application successful 450 trees arriving January
Issues still pending
* Return of unused plots – ACTION : Clerk to write to plot owners
* Tree work in Northolme and play area – Poplars have been done, Northolme scheduled for November
* Policy documents review – ongoing
* Bus shelter graffiti – clerk contacted ELDC who would not advise materials they used.
* Duchy of Lancaster contacted re: Buttercross – reply received stating that their surveyor would be dealing with the matter. No further contact.
* War memorial – one contractor has advised they cannot quote anymore
* Speed awareness signs to put up.
* Signs on A52 – has been reported – no action from highways.
* Burials subgroup meeting to arrange
7. Reports from External Agencies
To receive reports from LCC and ELDC Cllr. Wendy Bowkett.
Other Councillors reports from external meetings.
District & County Councillor WB had nothing to report.
8. Finance
a. To receive financial reports and updates.
The monthly financial report and bank reconciliation for October had previously been circulated to councillors. Discussion on monthly report.
PROPOSED,SECONDED and RESOLVED to approve the October Financial Report.
b. To approve payments and receipts.
Discussion on payments to be made. PROPOSED, SECONDED and RESOLVED to approve the payments and receipts for October.
For transparency the following payments in excess of £100 were made in October:
| Payee | Details | Amount | VAT | Total |
| D.Ward | Gazebo erection/dismantling | £320.00 | £0.00 | £320.00 |
| Festive Lights | Xmas Lights | £504.83 | £100.97 | £605.80 |
| Peter Strawson Ltd. | Xmas Tree | £185.00 | £37.00 | £222.00 |
| P.Whiley | Grass cutting contracts | £1475.00 | £0.00 | £1475.00 |
| Staff costs | Staff costs | £774.05 | £0.00 | £774.05 |
| P&K Lewis | Office Rent | £400.00 | £0.00 | £400.00 |
| PKF Littlejohn | External auditors fee | £300.00 | £60.00 | £360.00 |
| MG UK Ltd | Carousel for Xmas market | £2500.00 | £0.00 | £2500.00 |
9. Planning
To receive and discuss applications.
No new applications had been received.
S/194/01623/22 – Briar Cottage – approved.
Clerk gave an update on the Matt Pits Lane proposed development. Several objections from local residents and objections also raised by Environment Agency, Lindsey Marsh Drainage Board and Affordable Housing. Highways had requested an extension.
Meeting scheduled with Dowsing Offshore for 4th November. CC and DW to attend.
10. Properties, Amenities and Burial Grounds
To discuss and agree actions and associated expenditure for Properties, Amenities and Burial Grounds and to receive reports from the associated working groups.
a. Northolme Cemetery & Closed Churchyards.
The following items had occurred at Northolme in October :
EROB : Plots 965 and GR327
Burial : Plot 809
Ashes internments : plots 325, 333, 334
Monthly revenue from cemetery : £1525
Discussion on meeting held with grass cutting contractor. Contractor had advised that their would be an increase in his prices for next season. P&A subgroup to meet and review scope of work and contract for 2023/24.
Discussion on War Memorial. Clerk advised of the difficulties in getting contractors to quote for repair due to disagreements with WMT on type of stone to be used. Agreed to keep the memorial tidy by regular sweepings until Spring when it would be reviewed.
b. Allotments
Potential tenants for plot 12 had been interviewed and shown the plot. Issues on condition of the plot were noted. Discussion on condition of plot 12. PROPOSED, SECONDED and RESOLVED to have the plot brought up to standard and spend up to £100 on tidying.
P&A subgroup to meet and prepare a draft allotment policy.
c. Market Place
Clerk advised that the Marketplace clock had been serviced.
Discussion on RBLI market stall. Agreed that no charge will be made for the hire of a market stall on the Friday before Remembrance Sunday.
d. Play area and Playing Field
Discussion on area of playing field poplars.
No dog sign has fallen off gate.
Platform Housing will arrange to have mural painted on garages that back onto playing field, plant a wildflower area in front of garage and arrange a path from gate to play area.
Discussion on grass cutting contract. Meeting had been held with contractor and agreement reached that not all cuts had been done in accordance with the contract. ACTION : Clerk to write to contractor to confirm the details of the meeting and make proposal for repayment of missing cuts.
e. Office
No issues.
11. Marketing and Promotions
To discuss and agree actions and associated expenditure for marketing and promotion.
a. Xmas 2022
Clerk advised that to date £3880 had been donated towards the replacement of the Xmas lights, leaving a shortfall of £2620. Further donations for £1100 had been promised.
All in order for installation and removal of lights,
Market stalls almost completely full.
12. New Community building
To discuss and agree actions for the proposal to for the subgroup to investigate the project.
A meeting will be held later in the year once councillors/clerk holidays are over.
14. Correspondence
To discuss correspondence received
* ELDC Favourite Market trader – circulated – ELDC have now cancelled it for this year but will have it in May 2023
* Deed of transfer received for Coronation Hall. Discussion on letter received. PROPOSED,SECONDED and RESOLVED to agree to sign the Deed of Transfer and to ask the Coronation Hall solicitors to accept the councils costs in arranging this.
15. Agenda items for next meeting
To receive items for inclusion on the next meeting’s agenda,
Budget 2023/24
Date for next meeting : WEDNESDAY 7th DECEMBER