May 2025

Wainfleet All Saints Town Council Meeting        

The Annual Meeting of the Town Council will take place Wednesday 7th May at 18:00 in the Methodist Chapel, John Street, Wainfleet All Saints. Councillors are hereby summonsed to attend. There will be a 15-minute public forum when members of the public may ask questions or make short statements to the Council. Members of the public are welcome to view for the remainder of the meeting, with the exceptions of closed sessions, but they may not speak on any matter after the public session is closed.  Times are approximate.

Members of the public are welcome to view for the remainder of the meeting, with the exceptions of closed sessions, but they may not speak on any matter after the public session is closed.  Times are approximate. 
Agenda

1. Election of Chair
To elect a new Chair of the Council.

2. Acceptance of office of Chair
New Chair to sign acceptance of office.

3. Election of Vice Chair
To elect a new Vice Chair of the Council.

4. Acceptance of office of Vice Chair
New Vice Chair to sign acceptance of office.

5. Public session
An opportunity for the public to ask the Council questions and to bring new observations.

6. Apologies for absence
To receive and approve apologies for absence.

7. Declarations of interest
To receive declarations of interest under the Localism Act 2011.
Being any pecuniary interest in agenda items not previously recorded on the Members Register of Interests and any written requests for dispensation.

8. Draft Minutes of the Council Meeting held on 2nd April, 2025
To confirm the notes as a true record of the decisions made.

9. Clerks report and action points from the previous minutes
To receive the clerks report and deal with matters arising.

10. Reports from External Agencies
To receive reports from LCC and ELDC Cllr. Wendy Bowkett.
Other Councillors reports from external meetings.

11. Review of Working groups
To review and agree the working groups, their members, and terms of reference.

12. To Review representations for External Organisations
To review and agree member representation for external organisations.

13. To review official council documents
To review the current list of council policies and documents to be reviewed and to bring recommendations to the meeting. 

14. To determine the time and place of ordinary meetings of the council for 2025/26
To review and decide on dates, times and place for ordinary meetings of the council up to and including the next annual meeting of the council.

15. Finance
    a. To receive the April Financial reports and updates.
    b. To approve payments and receipts
    c. To review and approve the Annual Financial Statement 2024/2025
    d. To review and approve the Asset Register for the year ending 31st March 2025
    e. To appoint NMS Accounting Services as the internal auditor for the year ending 31st March 2025
    f. To review and approve the Annual Governance Statement for 2024/2025
    g. To review and approve the Accounting Statement for 2024/2025
    h. To review and approve the Mayors Allowance for 2025/2026
    i. To review and approve the payment to the clockwinders (S111) for 2025/2026
    j. To review and approve the revised Financial Regulations (2025)

16. Planning
To receive and discuss new applications.

17. Reports from subgroup meetings
To discuss findings and agree actions and approve associated expenditure as a result of recommendations from the following subgroups:
a. Allotments
b. Cemeteries and Burials
c. Marketing & Promotions
d. Marketplace
e. Play area.

18. Correspondence
To discuss correspondence received

19. Agenda items for next meeting
To receive items for inclusion on the next meetings agenda,