Agenda for May 2023 Annual Council Meeting
Wainfleet All Saints Town Council Meeting
The Annual Meeting of the Town Council will take place Tuesday 9th May at 18:00 at the council offices, 50 High Street, Wainfleet All Saints. Councillors are hereby summonsed to attend. There will be a 15-minute public forum when members of the public may ask questions or make short statements to the Council. Members of the public are welcome to view for the remainder of the meeting, with the exceptions of closed sessions, but they may not speak on any matter after the public session is closed. Times are approximate.
Members of the public are welcome to view for the remainder of the meeting, with the exceptions of closed sessions, but they may not speak on any matter after the public session is closed. Times are approximate.
Agenda
1. Election of Chair
To elect a new Chair of the Council.
2. Acceptance of office of Chair
New Chair to sign acceptance of office.
3. Election of Vice Chair
To elect a new Vice Chair of the Council.
4. Acceptance of office of Vice Chair
New Vice Chair to sign acceptance of office.
5. Acceptance of office of councillors
To receive the acceptance of office of those councillors duly elected in the presence of the proper officer.
6. Councillors declaration of election expenses
To receive the councillors declaration of election expenses (nil returns are still required).
7. Police report
To receive a report from the police representative
8. Public session
An opportunity for the public to ask the Council questions and to bring new observations.
9. Apologies for absence
To receive and approve apologies for absence.
10. Declarations of interest
To receive declarations of interest under the Localism Act 2011.
Being any pecuniary interest in agenda items not previously recorded on the Members Register of Interests and any written requests for dispensation.
11. Draft Minutes of the Council Meeting held on 4th April, 2023
To confirm the notes as a true record of the decisions made.
12. Clerks report and action points from the previous minutes
To receive the clerks report and deal with matters arising.
13. Reports from External Agencies
To receive reports from LCC and ELDC Cllr. Wendy Bowkett.
Other Councillors reports from external meetings.
14. Review of Working groups
To review and agree the working groups, their members, and terms of reference.
15. To Review representations for External Organisations
To review and agree member representation for external organisations.
16. To review official council documents
To review the current list of council policies and documents to be reviewed and to bring recommendations to the next meeting.
17. Finance
a. To receive the April Financial reports and updates.
b. To approve payments and receipts
c. To receive and approve the Annual Governance Statement 31st March 2022.
d. To receive and approve the Financial Statement for year ending 31st March 2022.
e. To appoint NMS Accounting Services as the external auditor for the financial year ending 31st March 2022.
f. To review and approve the revised Financial Regulations (2023).
g. To review and approve the payment to the clockwinders (S111).
h. To review and approve the Mayors Allowance for 2023/24.
i. To review and approve the Clerks salary for 2023/24.
j. To review and approve the renewal of the electricity contract for the office for 12 months,.
18. Planning
To receive and discuss new applications.
19. Properties, Amenities and Burial Grounds
To discuss and agree actions and associated expenditure for Properties, Amenities and Burial Grounds and to receive reports from the associated working groups.
a. Northolme Cemetery & Closed Churchyards.
b. Allotments.
c. Market Place
d. Play Area and Playing Field.
e. Office.
20. Marketing and Promotions
To discuss and agree actions and associated expenditure for marketing and promotion.
To receive an update on the proposed events for the forthcoming Coronation of King Charles.
To review and instigate the formation of a subgroup for the organisation of Xmas celebrations 2023.
21. Correspondence
To discuss correspondence received
22. Agenda items for next meeting
To receive items for inclusion on the next meeting’s agenda,
23. Meeting dates for the coming year
To agree dates for meetings of the working groups, and to confirm that full council meetings will be held on the 1st Tuesday of the month.
Meeting close.