Draft notes from 5th June meeting
Wainfleet All Saints Town Council Meeting
Draft notes from the Town Council Meeting held on 5th June 2024 at 6.00pm in the town council offices.
Councillors present: Cllr. Steve Mitchell (SM), Cllr. Christine Mitchell (CM), Cllr. Jean Hart (JH), Cllr. Don Kettleborough (DK), Cllr. Wendy Bowkett (WB), Cllr. Wayne Langdon (WL).
Apologies : Cllr. Samuel Storey-Taylor (SST)
Also present : Clerk C. Cleary (CC). One member of the public.
Mayor SM welcomed everyone and opened the council meeting at 6.00pm.
1. Public session
An opportunity for the public to ask the Council questions and to bring new observations.
There were no questions from the public. Mayor SM gave a brief report on his activities during the month and thanked all those involved in getting the Marketplace ready for the D-Day events. Special thanks was given to M.Rust and A.Bowkett.
2. Apologies for absence
To receive and approve apologies for absence.
Cllr SST sent his apologies, which were accepted by the council.
3. Declarations of interest
To receive declarations of interest under the Localism Act 2011.
Being any pecuniary interest in agenda items not previously recorded on the Members Register of Interests and any written requests for dispensation.
None.
4. Draft Minutes of the Council Meeting held on 1st May, 2024
To confirm the notes as a true record of the decisions made.
Draft notes had been published and circulated to councillors.
PROPOSED, SECONDED and RESOLVED to accept the minutes as a true record of the meeting held on 1st May 2024
5. Clerks report and action points from the previous minutes
To receive the clerks report and deal with matters arising.
Matters arising from last meeting
Completed issues
* Phone & Broadband contract fixed for 5 years
* Office Electric contract fixed for 1 year
* Quotations obtained for Marketplace electric
* Internal auditors report received
* Final AGAR submitted to external auditors
* Draft Abridged Cemetery regulations prepared
* Valuation Office request for information on Marketplace activities completed and returned
* Defibrillator details updated on National website
* Clockwinders paid
* Tidying of Northolme car park area
Issues still pending
* Litter picking equipment collection
* Landing area of zipwire
No overtime for May. Clerk will be on holiday on Monday 17th June (back in office on Friday 21st).
Clerk CC advised that he had reviewed the new suggested Financial Regulations model issued by LALC and raised some questions with them. Once replies are received he will prepare a draft for council to consider.
Clerk CC advised that the contract for electricity supply to the Marketplace was due for renewal in July and he was in the process of obtaining new quotes for the renewal. Clerk CC advised that quotations for the work in the Marketplace were being sought by Heritage Lincs and the planning application was still being looked at by both Heritage Lincs and ELDC.
6. Reports from External Agencies
To receive reports from LCC and ELDC Cllr. Wendy Bowkett.
Other Councillors reports from external meetings.
Cllr. WB had nothing to report.
7. Finance
a. To receive the May Financial reports and updates.
The May bank reconciliation and monthly financial report had been circulated to councillors prior to the meeting. Discussion on report.
PROPOSED, SECONDED and RESOLVED to accept the May Financial reports.
b. To approve payments and receipts
Discussion on payments to be made.
PROPOSED, SECONDED and RESOLVED to approve the payments and receipts for May.
For transparency, the following payments in excess of £100 were made in May.
| Payee | Detail | Amount | VAT | Total |
| Lindsey Marsh Drainage Board | Drainage rates | £271.10 | £0.00 | £271.10 |
| British Gas | Office electricity April | £100.66 | £5.03 | £105.69 |
| P&K Lewis | Office rental | £400.00 | £0.00 | £400.00 |
| Staff Costs | Staff Costs | £672.40 | £0.00 | £672.40 |
| P. Whiley | Grass cutting April | £1987.50 | £0.00 | £1987.50 |
| S.Mitchell | Mayors Allowance | £540.00 | £0.00 | £540.00 |
| The Dream Belles | D-Day event | £400.00 | £0.00 | £400.00 |
| Healthguard Ltd. | Mole treatment | £267.50 | £53.50 | £321.00 |
c. To receive an update on the purchase of the new office facility and review councils position on the purchase.
Clerk CC advised that the Deed of Variation had recently been received, reviewed and was now with the vendors solicitors.
8. Planning
To receive and discuss new applications.
S/194/02057/23 Barkham Manor Holiday Park (amendment) approved.
S/194/00135/23 Erection of 14 Houses off Barton Road (amendment) already circulated, no further comments
Next meeting of Outer Dowsing Development will be in the Coronation Hall on 2nd July at 7pm. Councillors will attend.
9. Reports from subgroup meetings
To receive and discuss reports from subgroup meetings and approve associated expenditure.
P&A : Discussion on WUJFC not cutting their area. Action: WB to speak with WUJFC.
Small litter bin is missing. Action: Clerk to contact ELDC to see if it can be replaced.
Moving beam in small play area is damaged Action: Clerk to contact supplier to enquire if under guarantee or repairable.
Allotments all OK.
Question on maintenance of Wainfleet Bank Cemetery. Clerk advised that P.Whiley is contracted to do this. Review of contract at year end.
Northolme Cllrs had done a tidy up of the older area of the cemetery. Welcome to Wainfleet signs needs attention. Action: WB to obtain quote for repairs. Pathway repairs will be handled by Cllr SST.
M&P: Discussion on preparations for D Day celebrations. 95 tickets sold for event. All in order.
23rd August market 5 stalls possibility to hold market at library.
Poppy sewing in full swing. Need to acquire a net and arrange for attaching poppies. To be draped on the clock tower.
Xmas lights go up 9th Nov. All in hand.
Burials: Cremation plot 237 used. Discussion on All Saints memorials. No further action.
10. Correspondence
To discuss correspondence received
* E-mail from BSP Highways notifying increase of verge cutting payment.
* Orsted Spring newsletter circulated.
* E-mail from J. Kenyon. Extra copies of LEUS are available.
* E-mail from R.Bailey requesting support for Bill to improve safety of Lithium batteries.
* Request from WSM to borrow gazebos for the WSM Village show on 1st September. To coordinate with Bike meeting for transfer from Marketplace to WSM
* Offer from Van Oord to assist in community projects circulated.
* TEAMS meeting with consultants to Active Lincolnshire re: Playzones.
* Invitation to compete in the RBL window competition. Dependant on office move.
* Complaint from resident re: parking in Mawson Gardens. Private matter.
11. Agenda items for next meeting
To receive items for inclusion on the next meeting s agenda,
Mayor SM thanked all for their contribution and closed the meeting at 19:40hrs.
Next meeting: Wednesday 3rd July 6pm.